Purchasing

The Purchasing functionality of the Nettware platform provides a complete set of tools to manage your procurement process—from supplier management to order tracking and inventory integration. It helps streamline sourcing, improve cost control, and ensure timely delivery of goods and services.

Purchase Orders (POs)

• Create and manage Purchase Orders directly or from other documents like Sales Invoices, Sales Orders, Work Orders or Quotations.

• Track order status from draft to delivery

• Assign POs to suppliers and match with inventory items

Supplier Management

Maintain a detailed supplier database, including:

• Contact details

• Supplier-specific product pricing and terms

• Communication history (via the Helpdesk tab)

Product Collection & Deliveries

• Record goods received and track pending deliveries

• Update stock levels automatically upon receipt

• Attach delivery notes, proof of receipt, or compliance documentation

Cost Tracking & Invoicing

• Record cost prices for each purchase

• Match supplier invoices with purchase orders and deliveries

• View cost impact across inventory and projects

Notifications & Approvals

• Use Nettware Notifications to:

  • Alert staff when POs are approved, received, or overdue

  • Inform suppliers about order status (if integrated)

• Set up approval workflows for purchase thresholds or item categories